6 Ways To Keep Your Employees Organized For Optimal Performance


The path to reigning supreme in the business landscape is laced with trials and errors, however, in a bid to maintain a top-flight, employers and business owners are becoming more aware of the significance of employee organization

After all, employees are the true asset of any business, and all other strategies are subject to the efficiency of a diligent workforce. 

Globally, 88% of organizations have adopted at least a workforce management system to set up the rhythm of their workflows such that business goals and employee activities are aligned

Instead of dealing with tasks randomly, business activities are structured and flexible, and employees are able to free up schedules for more important activities. 

While there may not be an all-in-one singular approach to get your business operating at its apex, this piece promises six practical ways of improving your employee organization and performance.

Why you need an employee management system

The overarching trend of automation and AI has revamped the face of HR management, forcing businesses to tap into the potential of employee management systems like event staffing software to seamlessly manage timesheets for events and part-time employees with fluctuating schedules.  

Why you need an employee management system

Whether you’re organizing a social or corporate event, event staffing systems can help you streamline the process of planning, scheduling, and executing events without having to go through the process of paperwork or spreadsheets. Additionally, it offers you:

  • Real-time communication: by centralizing your communications to a single platform, you get to eradicate the extra bit of stress that comes with talking individually with your team. Also, employees get to share their available time slots while you create and notify unengaged staff members.  
  • Improved customer service: by ensuring your team is available to handle all event activities and customer demands, you get to extirpate the possibilities of employee absenteeism which sends a positive impression and drives in more business prospects. 

On the whole, employee management systems let you create a centralized and organized database which enhances team communication, coordination and ultimately casts a strong influence on your employee’s productivity. 

Best ways to keep employees organized and productive

Employee management can be tiring as it requires you to stay consistent, observant, and attentive to employee demands to ensure they deliver with optimal efficiency. 

But it doesn’t necessarily have to be a back-breaking activity, does it? To maintain an organized workforce, implement these well-thought-out strategies.  

Use agenda and to-do lists

Nothing keeps your team organized and productive like an agenda and to-do list. While the former helps employees keep track of company events, the latter is a viable tool for managing daily activities

Use agenda and to-do lists

Oftentimes, a lot of people undermine the benefits of a to-do list, however, that seemingly insignificant list created on a daily basis can help employees stay organized and more productive.

By prioritizing tasks based on importance and urgency, employees can make judicious use of their time and prevent the risks of work overload. 

In the same vein, encourage employees to pen down the details of specific company events right through the days, weeks, and months to keep them aware of upcoming meetings and deadlines. 

This allows them to commit to their goals and clear their schedules to meet up with business demands. 

To further enhance the effectiveness of these organizational tools, incorporating goal tracking software can provide an additional layer of accountability and progress monitoring.

By seamlessly integrating goals into their daily to-do lists and agendas, employees can actively track their milestones and ensure alignment with overall business objectives.

Use labels and tags

Stress and pressure from workloads are drivers of mental instability and can cause employees to become disorganized and forgetful. Unfortunately, employees may not be quick to realize that they have such a problem and that can have a negative effect on their productivity.

As a manager, you should encourage employees to make it a habit to use labels and tags when organizing files.

Have them label documents in chronological order with the use of numbers or alphabets and also ensure the files are arranged neatly such that other team members can easily locate and get the needed information. 

This approach can be equally effective for digital documents; rather than randomly naming files and folders, inspire employees to name their files systematically to save them from the frustration that comes with long-term search. 

Provide employees with the necessary tools

Technologies have become a major prerequisite of success in today’s business landscape as they hold the key to unlocking a business’s full potential. As such, you must allot time for one-on-ones or create avenues for open-ended discussions with your employees

Provide employees with the necessary tools

Let them highlight everything they’ll need to make their tasks successful. You could equally allow them to try out a few tools before deciding on what works best. These tools may vary depending on the kind of activities you’re set to undergo; for instance, it could be:

  • A CRM tool that allows employees to seamlessly organize tasks, manage schedules and place calls to clients, OR
  • A project management tool that helps your team organize all the details of their tasks in a centralized platform, exchange feedback and finally collaborate more efficiently. 

The bottom line is to ensure employees get to decide what works best for them. Rather than imposing on them, lend an attentive ear to their opinions; it could be that they’re not familiar with the tools you suggest and have better alternatives.  

Focus on employee engagement

The goal of employee engagement is to ensure your employees become passionate about their roles to deliver their finest performances and become satisfied with their managers rather than treating their work as a regular lackluster routine.  

Focus on employee engagement

To improve employee engagement, here are three tips to learn from:

  • Make it a habit to celebrate and socialize every win - A little show of recognition or appreciation can motivate employees to become more engaged. 
  • Cement your trust in your team - treat employees as a priority not secondary. Your employees must never get the impression that your profit margins outweigh their basic needs else you risk losing their trust and loyalty.
  • Make engagement a business tactic, not a one-off activity - prioritizing employee engagement only at critical periods makes employees feel unheard and irrelevant. However, paying an all-year-round attention to it sets your business up for greater returns. 

Aside from increasing the performance of your employee, employee engagement can be a great tool for preventing employee absenteeism and having better retention rates.

Allow employees a level of autonomy

If you want to help your employees grow and reach their full potential within a short time frame, then you must stop micromanaging and help them get rid of that “I have to ask my manager mindset”. After all, you hired them based on their level of expertise and experience. 

Typically, this problem has become a norm in most organizations and it often comes from overly intrusive managers who do not have full trust in employee capabilities.

Asides slowing down organizational activities, employees begin to lose confidence in their skills and have a hard time making difficult decisions.

Every forward-thinking manager understands why employees must have a level of autonomy in discharging their duties so that someday, they can undertake the mantle of leadership as a manager and other similar roles.  

Evaluate the right metrics 

KPIs are your best bet to evaluate your team’s performance and overall progress toward a specific objective in order to identify their strengths and areas begging for improvements.

While the benefits of performance indicators can’t be overemphasized, here are a few things you stand to gain; KPIs

  • Make every member of the team accountable for their performances 
  • Serve as a morale booster and improves employee overall performance
  • Help you detect patterns and trends within data  
  • Provide workable insights and help make informed decisions 

When setting KPIs, ensure to link them with metrics that are relevant to both employee personal growth and more importantly, those pertinent to the growth of your organization. 

KPIs help your team organize and re-strategize, and help you pay closer attention to work outputs rather than the inputs.  

Organization is key to efficient workflow

As a manager, you must make it a habit to organize and re-strategize your business activities for employees to deliver optimal performance

Oftentimes, it isn’t a lack of resources that brings about the collapse of a project but the inability to devise concrete plans to monitor and evaluate the processes. 

It’s easy to lose out on important details during the course of an ongoing project especially when activities become interwoven, however, by implementing the insights you’ve gained from these tips, you can ensure your employees are up and running with optimal efficiency. 

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